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Executive Management Assistant to the COO

Linz, full-time, (m|f|d)             

Your job

As Executive Management Assistant, you provide excellent administrative support for our COO & Managing Director and are managing the information flow between the different stakeholders. You are a natural-born organizer and excel at balancing time-sensitive requests and competing priorities.

Your tasks

  • You are coordinating and scheduling external as well as internal meetings/events and are strategically balancing executives’ priorities.
  • You are supporting the communication in executive meetings with the agenda, follow-up, and status reporting – and are handling confidential information with due care.
  • You are collaborating closely with internal & external stakeholders and manage the information flow to always provide full context for meetings.
  • You are responsible for the calendar management of our COO & Managing Director and act as a gatekeeper when screening mails and phone calls.
  • You are managing the travel-related activities of the COO & Managing Director and are submitting expenses in a timely manner.

Your profile

  • You have 3+ years of experience as a team or executive assistant – ideally in a fast-paced and growing environment.
  • You are a proactive and resilient person whose strength lies in forming relationships with diverse stakeholders. 
  • You impress with excellent organizational skills and prioritization capabilities.
  • You are flexible and able to solve ad-hoc problems in a timely manner and across time zones.
  • You are a structured thinker with excellent written and oral communication skills – in German and English.
  • You share and exhibit our core values Excellence, Passion, Integrity and Cleverness.

We offer

As one of Austria's Best Employers 2021 and a certified Great Place To Work®, we are particularly proud of our corporate culture. In addition to an open and very appreciative interaction, we offer you: 

  • Stunningly flexible working hours between 6:00 a.m. and 11:00 p.m. 
  • The possibility of remote work 2 days per week 
  • Further training opportunities as part of our smec Academy – career paths, competence development, online learning platform with more than 3,500 courses, and much more.
  • Sports and health offers as part of smec Health – own fitness room, e-bikes, fresh fruits every day and joint sports activities
  • Cool events like internal meetups, get-togethers and other social activities
  • Sponsoring of team events 
  • Great employee referral program: for referrals you get an individual event or bonus as a thank you.
  • 3-month onboarding program with buddy support
  • Growing company with startup flair and many development opportunities
  • New MacBook with private use option
  • Free coffee and tea
  • First-class locations in Linz, Vienna and London – good transport connections included
  • No dress code - come as you are! :-)

Sounds exciting? We look forward to receiving your application and are happy to answer any questions you may have.

For legal reasons, we refer to the collective agreement minimum salary of EUR 2,635 (14 x per year) for this position. The actual salary depends on your qualification and experience, a willingness to overpay is given.

We offer the following benefits

Icon flexible working hours

Stunningly flexible working hours

Icon spirit

smec spirit

Icon laptop

Top-notch equipment

Icon Home office

Home office

Icon of Personal & professional development

Personal & professional development

Icon of locations switching

Switch locations

Icon of Structured onboarding

Structured onboarding

Icon of company buddy system

Your smec buddy

Icon Flat hierarchy

Flat hierarchies & open door policy

Icon company events

Cool company events

Icon gym

Free access to the smec gym

Icon Refreshments & goodies

Refreshments & goodies

About smec

smec – Smarter Ecommerce is one of the leading B2B SaaS providers of paid search automation software and a strategic partner for online retailers in Europe.

Due to our vast experience in the highly specialised PPC industry, we constantly add value to our existing tools and challenge competitors with innovative solutions.

More than 500 national and international clients with yearly budgets worth 550+m Euro rely on our data-driven insights and best-in-class consulting services regarding Data & Growth Strategy, the Google Marketing Platform (GMP), Microsoft Advertising, Programmatic, Display Ads and more. Leveraging these advantages, we are building a powerful online retail data platform and are transforming from a pure PPC specialist to a strategic growth partner for online retailers.

We are growing fast – in the meantime more than 150 passionate employees from 20 different countries are following their professional passion at one of our locations in Linz, Vienna and London.